This is an opportunity to join a fast-growing firm that became a true market leader in Brooklyn in just under a decade. The Executive Assistant will have a tremendous impact on our business as it will directly support and improve the productivity of the Founder and CEO. The next phase of our growth will greatly depend on people like you, who are committed, eager and capable of making things happen.
The position is situated at the heart of everything the company is involved with and, as such, it is instrumental for the candidate to both experienced and skilled at coordination, administration and office management — and as importantly — passionate, energetic and enthusiastic about what we do. The position will be an extension of the CEO visibility in the market and as such, it is important that the candidate has exceptional positive attitude, great people skills, professionalism as well as strong ethics and writing skills.
The executive assistant will have three core areas of responsibilities
- Executive Assistant to CEO
- Office administration and management
- Personal Assistance to CEO
Key Job Functions:
- Time management and complete control over CEO calendar, including coordinating, scheduling, tracking, arranging and reminding of internal and external meetings, events and functions
- Answer and direct all incoming team phone calls entire sales team
- Coordinating companywide meetings and events
- Coordinating with other partners and team members’ special meetings and functions
- Pay all bills, print checks and track budgets
- Make dinner reservations, order lunch food and make travel arrangements
- Monitor, order and manage office supplies, food according to budget
- Coordinate the office cleaning team
- Manage all memberships, event tickets, donations and sponsorships
- Manage Conference Room calendar and Event Management Coordination calendars
- Order all marketing materials
- Event Production and Event Support: parties, roundtables and conferences
- Run personal errands for CEO including but not limited to dry cleaning, car maintenance, dog walking, family arrangements and pickups
- Greet and direct all visitors to the office
Attitude:
- Positive outlook and commitment
- Must like your job and the company
- Get it done mentality and the ability to learn independently
- Team player, must work well with clients, employees, partners and vendors
- The candidate will bring their own vision and sensibility into the position. They know how to get things done and work collaboratively with all team members to achieve maximum productivity
- People person – enjoy working with people from different walks of life
Skills
- Exceptional people skills
- Exceptional phone presence
- Strong writing skills
- Proficiency in EXCEL and QuickBooks
At least 3-6 years’ experience as an executive assistant to a CEO and/or office manager
MUST BE BASED IN BROOKLYN
Salary $72,000 + Cell Phone Expenses
No Benefits
Please send your resume to bedwards@terracrg.com